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The final day of our 12 days of Christmas Calandar of gifts!

We wrap up our 12 days of Christmas campaign with a final tip for you NAV users out there. We hope you’ve found these tips and tricks handy for your Microsoft Dynamics NAV system.
If you would like to talk to one of our NAV experts regarding taking advantage of our 10% off Jet Reports or Zetadocs, or maybe you would like a personal webinar to ensure this is exactly what you’re looking for. Please do not hesitate to contact us.

Can I post data into an Accounting Period once I have closed it?

In the following screen image, you can see that the year ended 31/12/2017 is closed.

Can I still post data in the year ended 31/12/2017?

Well, in a word YES, you can.

It’s a common misconception that closing a year means you can no longer post data into it, but this is NOT TRUE.

When you select the Function > Close Year, the following splash screen pops up:

Please note that nowhere in the message does it refer to posting data.

It informs you that what you are in fact doing is “setting in stone” the Period Start and Period End dates of the selected period (e.g. year) and all periods within it. (e.g. 12 individual months)

What does control when data can be posted?

“Allow Posting From” and “Allow Posting To” date fields.

They can be administered in two places:

  1. At Company level
  2. At User Level

Company Level Setup

Click Departments > Financial Management > Administration > Setup > General Ledger Set up

The dates stored in the “Allow Posting From” and “Allow Posting To” control the date range that data can be posted into. In our opinion these should:

  • Not be left blank

An option to consider adopting

Allow Posting From:        The start date of the current accounting year

Allow Posting To:             The end date of the current accounting year

User Level Setup

Click Departments > Administration > Application Setup > Users > User Setup

The dates stored in the “Allow Posting From” and “Allow Posting To” control the date range that data can be posted into for each user.

Here at TES we are passionate about the quality with which you use the tools available to you in your Dynamics NAV solution. Please don’t hesitate to contact us for more detailed assistance.