Posts

Price and Value Balance

Looking for a new finance system?

Looking to upgrade your system?

Microsoft Dynamics GP and Microsoft 365 Business Central are the key ERP systems of choice but what are the key differences? Functionality, customisation, upgrades, infrastructure requirements and licensing to name a few.

Dynamics 365 Business Central, and Dynamics GP

Both ERP systems have a strong history and have stood the test of time with Microsoft. GP offers a good functionality foundation and is reliable. Business Central has a strong Microsoft road map with continual investment and innovation.

BC offers an array of ISV solutions, there is an exact solution to meet your organisations needs. Monthly subscription, deployment in the Microsoft Cloud, using the Microsoft Azure platform. There are multiple benefits of hosting in the Cloud, the Microsoft security offering being just one.

Dynamics 365 Business Central

TES work with many organisations to migrate to Microsoft Dynamics 365 Business central from software such as QuickBooks, Sage 50, and Dynamics GP. Specifically, with GP not only are you getting additional functionality but also it is cost effective as you can trade your licence in against the value of a Business Central license.

Cutting-edge financial management software with the ability to seamlessly integrate with the Microsoft stack your employees can hit the ground running with the familiar applications all in one place. Reducing the need for duplicated spreadsheets, saving time and the potential for human error.

Heavy investment from Microsoft, allows Business Central to continually be equipped with the latest innovations and easily updated without the need for dramatic digital transformations ever again as Microsoft push out enhancement, bug fixes and updates.

TES also offer a Total Managed Services for your Microsoft Dynamics 365 Business Central system with market leading ServiceNow self-service portal, experts at hand and regular reviews. Combined with dedicated account management and ISO 27001 you know you’re in great hands with an innovative reliable system.

You’ve selected the software, now for the partner;

Do they understand your organisational financial requirements?

Do they understand the financial requirements relating to your ERP system in your location, this is particularly if you’re a multinational organisation?

Does the partner have industry experience ?

Is the partner confident in the size, scope and complexity of your project?

Speak the language of the users – particularly if an implementation is across different countries and languages. TES rewrote the whole of a Microsoft Dynamics NAV implementation in Welsh for the Welsh Assembly

Support, when you need it. Ensure that the partners support hours fit your organisation. TES hours are 9-5:30 but weekend and early/evening packages are available

Ensure you’ve established what is important to you. TES operate under the values of Quality, integrity and passion. We have heard many horror stories and assisted with rescue implementations. TES always strives to ensure you maximise the ROI on your system. If you don’t feel like you’re with the right partner, please don’t hesitate to contact us for a friendly chat!

If you’d like to know more, you can watch some videos on our YouTube channel here.

Drop us an e-mail on enquiries@totalenterprisesolutions.co.uk

Or give us a call on 0345 257 1173

Untitled

Day 12 of our Christmas Campaign !

We have had a lot of interest in the HMRC Changes and how Tax going digital is going to affect our customers. Our final Christmas present to you is an invite to our free Making Tax Digital webinar.

Thursday 10th of January 2019 14:00 with Robin Parkin our Finance Director.

Robin will discuss requirements, how NAV/BC will meet them.

Everything you need to know, in one place, free!

Claim your free place here.

 

Want to know more? Contact us on enquiries@totalenterprisesolutions.co.uk or call us on 0345 257 1173

TMS

Total Managed Services TES & Microsoft Dynamics Business Central

Total Enterprise Solutions are a Microsoft Gold Partner.

TES empowers your staff with a new range of capabilities contributing to your digital transformation strategy.

TES software transformation can deliver many benefits including;

managed services

Once we have helped you transform areas of your system and with the peace of mind of our support service, which is reactive to any issues that may occur.

The final piece of the puzzle that TES offer clients is a proactive set of managed services.

TES aims to ensure you maximise your return on investment, through our Total Managed Services package. This extra layer of protection means we focus on your system, changes and anything else you need so you can focus on your organisation.

Our Managed Services provide a number of benefits including;

what you get

Want to know more? Contact us on enquiries@totalenterprisesolutions.co.uk or call us on 0345 257 1173

blog pic 1

Day 10 – How to – Microsoft Dynamics NAV Blanket Orders

Day 10 of our Christmas campaign. This is a tip many of our customers find useful.

Blanket orders allow us to create a sales order and then ship and invoice to the customer over time. This is most effectively used when customers require large quantities of a product over a period of time.

The Following Steps Outline how to manually use Blanket Orders in Microsoft Dynamics NAV.

1. Navigate to the Blanket Order List CRONUS UK Ltd./Departments/Sales & Marketing/Order Processing/Blanket Sales Orders

2. Click the ‘New’ Button.new

3. Populate the appropriate fields. Adding the Customer to whom you wish to sell to. Fields will then populate as they would on a Sales Order.

acora1

4. Add the lines to show what you wish to sell to the Customer.

Now that you have created your blanket order you will need to start sending out related orders.

5. Now you need to create an order, on the lines of you Blanket Sales order you now simply need to define how many you wish to ship. And the click the ‘Make Order’ button in the Ribbon.make order

6. You will receive an information message telling you which Sales order has been created for this Blanket Order.

 

 

acord1

7. Finally you Simply need to process the Created sales order as you would normally.

If you would like to discuss anything Microsoft Dynamics Business Central drop us an email on enquiries@totalenterprisesolutions.co.uk

or call us on 0345 257 1173

 

day 7

Day 7 – New, Improved, Simpler General Journaling

New, Improved, Simpler General Journaling

Creating general journals within business central has now become much simpler process for the end user. Even if you are greatly experienced or brand new to NAV the pain of seeing the below error message may be a thing of the past!

AD1

There is now the option to view/create general journals by document, elevating the need to check that all lines conform to the posting rules of document number and posting date are balanced.

AD2

The new general journal screen has now changed to give a much simpler interface giving the option to add lines per document, meaning no more checking on document number or posting date.
The new page navigate features mean you can add more documents as/if required.

blog pic 3

This new interface on the general journal page will reduce time spend validating the lines on a general journal, causing less mistakes to be made and end user time spent using this new and improved feature.

If you would like to discuss anything Microsoft Dynamics Business Central drop us an email on enquiries@totalenterprisesolutions.co.uk

or call us on 0345 257 1173

Signed a contract with stamp, envelope, pen. The form of document. Financial agreement concept.

Changes to Dynamics NAV & 365 Business Central Pricing & Licencing

From the 1st October Microsoft announced there will be changes to future licencing policies for the Dynamics NAV and Dynamics 365 Business Central platforms. As each organisation is unique please get in touch to discuss how these changes will affect you.
We will be covering these changes at our annual customer day on the 22nd of November

gold partner

Pertinent points to note:

• Business Central will use a named user licencing model
• You have until the 31st of December 2018 to buy Microsoft Dynamics NAV
• From the 1st of January 2019 new licenses will only be available for Microsoft Dynamics 365 Business Central

If you want to discuss this, please do not hesitate to get in touch.

The two commercial options available for you for purchasing Business Central On Prem are:

Perpetual

If you decide to stay on Perpetual then Microsoft will give you 2 named users for every Concurrent user you have on your licence, there are 2 types of Named user, Essentials and Premium, the latter being for those companies using Manufacturing and / or Service Management. If you have limited users today, then they will be traded on a 1-for-1 basis for the new Team Member user and Device licences will also be done on a 1-for-1. Your version of NAV and the functionality you have purchased will dictate what your trade-in is worth. You should check now to see what you are entitled to.

If you are currently a TES customer contact your account manager for any further information or call us today on 0345 257 11763

Subscription

If you opt for the Subscription licence model then Microsoft have announced several options that acknowledge your years of commitment to the Dynamics NAV brand:

Option 1 – You can transition fully to a Subscription-based model and receive a 40% discount of the monthly Subscription price. Customers that chose this route will no longer be paying BREP.

Option 2 – You can transition to a Subscription-based model but choose to carry on paying your BREP. For customers taking this route they will be given an 80% discount on the monthly Subscription price.

Regardless of which option you choose you will have the opportunity to use the Cloud Add-On for an additional monthly fee per user. This means you can have an on-premise or private cloud solution that syncs key data to the Microsoft cloud giving you the opportunity to take advantage of the Intelligent Edge, a set of cloud based connected systems and devices that gather and analyse your data giving users get real-time insights and experiences.

These discounts will be in place until 30th June 2021.

Pricing will be different for every customer. Please do not hesitate to get in touch and we can look at all of your options, advising an informed choice.

Contact us on 0345 257 1173 or enquiries@totalenterprisesolutions.co.uk

Thinking about moving to the Azure cloud

Thinking of moving to Azure? Five reasons why TES agree.

1. We can help you with migration. Azure allows users to migrate their complete solution to the cloud with ease. Saving you time, money and effort, Total Enterprise Solutions can assist you through this process. Or there is a step by step guide how to do it yourself here

2. Security is top of any organisations agenda following the implementation of the General Data Protection Act, and the continual threat of hacking or data leaks. Microsoft have a dedicated security team to ensure the highest levels of security is taking care of the Azure cloud. With the ability to back up your data in various locations around the globe, you can be sure your system is safe and secure backed up in another data center. View our infographic on the cloud here.

Microsoft are also investigating an eco-friendlier data centre in the sea. You can watch a video about this here:

3. We practice what we preach. We never store customer data, systems or our projects on hardware. It is all in the Azure cloud. This is due to its reliability. Your team can access their work any time of the day or night.

4. It’s so flexible. Buy the space you need now, and increase your requirement as you grow. If you have a sudden requirement for more space, Azure keeps track of your solution and will auto scale to ensure your requirements are always met.

For more information around Azure’s scalability click here.

5. From data to insight in seconds. Make educated decisions with your data exactly how you want to visualise it. Power BI and Azure are both tools Total Enterprise Solutions use to help you streamline, secure and run your organisation with to give you what you need when you need it.
Keep an eye on our blog to see Power BI webinars coming soon.

If you would like to discuss moving your organisation into the Azure Cloud and the benefits around this, please do not hesitate to contact us on enquiries@totalenterprisesolutions.co.uk

or call us on 0345 257 1173

nonprofit word in wood type

Why Not for Profit Organisations LOVE Microsoft Dynamics NAV / Business Central

TES have been working with the NFP Sector for over a decade. Microsoft Dynamics NAV, and the latest version of this, Business Central has stood the test of time as the NFP sectors choice of ERP system, but why?

Microsoft Dynamics NAV/Business Central is the heart beat of an organisation looking after all aspects of the business, bringing together all the data to a common platform.

A tight grasp on financial information and all income streams is vital to Non profit organisations, the ability to do this, in real time is one of the key pieces of functionality that NFP Finance Directors appreciate about NAV.  

What other functionality does NAV/Business Central offer?

Functionality includes –

  • Financial management accounting. Manage your cash, assets and banking
  • Partial VAT recovery reporting
  • Clear restricted and unrestricted cash figures
  • Budget holders have clear visibility of their data
  • Multi level budget approval
  • Sales and service. Manage your contact, sales opportunities and service contract.
  • Project management. Create estimates, track projects and manage capacity.
  •  Business intelligence and reporting. Get a holistic view of your business and make informed decisions.
  •  Support for international currencies. Compete globally using multiple currencies and languages.
  •   Flexible deployment. Deploy on-premises or in the cloud, whichever model best fits your organisation

NAV gives NFP organisations full control over their financials, accurately forecasting budgets, allocating funds, compliant reporting and total visibility.

Our TES Added value in this is our industry experience. We have expert knowledge of the NFP sector, producing our own in-house software to enhance and resolve specific pain points Finance Directors in some of the current industry leading charities and not for profits we work with. We have most likely come across any issues you are currently wrestling with and will offer a solution. 

Accurate budgets – Forecast budget for projects with tighter control over spend on events and campaigns. 

TES Added value – set controls so each member of staff can use their own budget, approve their spend on any mobile device. While continually having a real time view of the total budget and actual spend.

Effective Collaboration – All departments can work seamlessly together by sharing information. All Microsoft programs we know, and love integrate seamlessly with NAV with means you can hit the ground running with this ERP system.

Compliant Reporting – SOFA & SORP rules are fully adhered to with the systems export functionality.

 Increased Visibility – Common feedback we get from our users is how useful the 360-degree view of the business operation is. It allows a faster reaction to new opportunities, constant grasp on the budget and spend.

 If you’re feeling like you don’t have total control over your accounting and purchase processes, if you’re in the Not for Profit sector and you want to discuss streamlining your business processes contact us to discuss is Microsoft Dynamics NAV/Business Central is the right choice for your organisation.

Join the market leaders in Not for Profit using Microsoft Dynamics NAV and future proof your organisation.

 

Hands together. Heart symbol. Vector illustration

Five Things To Consider When Choosing your Microsoft Dynamics NAV partner

1.Are they aligned to your values?

Choosing the right partner is vital to maximizing your investment in your ERP system. Ensuring the provider is aligned to your values and business goals will insure your maximum return. A partner that fully understands your needs will enhance the functionality and performance of Microsoft Dynamics NAV. They should also boast a selective but appropriate add on collection you can implement as your business requires.

2. Do they have good digital health?

Every day we read about hackers, data leaks, or information loss. Choosing a partner who is security conscious, and digitally secure is vital to protect your business and customers. We have become ISO 27001 certified to evidence we continually strive to improve our data security, review and address threats. This not only protects our business but also our customers can rest assured we are doing all we can to be secure.

3.Will they let you taste it?

Ensure you try before you buy. With the digital age Webinars are an easy, but intimate way to ensure you are buying exactly what you’re looking for in your ERP system, or an add on to enhance your system. Choose a provider who will really allow you to taste the software before you commit to a purchase. A software demonstration with a rep will also allow for a Q&A session with a NAV specialist who can really show you the capabilities to suit your business.

4. Ensure they scope it out

Perception is 90% of the truth. What you think you’re getting maybe far from the reality. We advise substantial scoping initially to ensure you’re getting what you need, in the time frame you need it, for the price you agreed. Avoid any nasty surprises at the end, systems that fall short, or great functionality you wish you’d had bespoke, by ensuring your partner scopes out your requirements thoroughly. At TES we pride ourselves on a crystal clear proposal so both parties are aligned with what we are going to achieve, and how we are going to do it.

5. Do they share the knowledge?

Knowledge is power, effective training and empowerment of users is vital. Using Microsoft Sure Start training guidelines, and following a curriculum based training program maximises the knowledge we imbed in your organisation. We empower key users on customer sites to ensure we leave behind, a strong confident network, which allows a smooth transition to your new ERP system and maximises it’s use. If there are any issues we use ServiceNow which is a transparent self-service portal to allow customers to see any cases that are open, any work in progress, or closed cases. Sharing this information both internally and with our customers allows everyone to be kept fully updated and current.

 

If you would like to discuss TES becoming your Microsoft Dynamics NAV provider please do not hesitate to contact us.