Word “Tax” with clock on the office workplace. Business concept.

Making Tax Digital – Our Free Webinar

Are you a Microsoft Dynamics NAV /  Business Central user?

Are you ready for the new Making Tax Digital regulations?

If you would like to know how we are assisting our customers please register for our  free webinar – Thursday 10th Jan at 14:00

 

Untitled

Day 12 of our Christmas Campaign !

We have had a lot of interest in the HMRC Changes and how Tax going digital is going to affect our customers. Our final Christmas present to you is an invite to our free Making Tax Digital webinar.

Thursday 10th of January 2019 14:00 with Robin Parkin our Finance Director.

Robin will discuss requirements, how NAV/BC will meet them.

Everything you need to know, in one place, free!

Claim your free place here.

 

Want to know more? Contact us on enquiries@totalenterprisesolutions.co.uk or call us on 0345 257 1173

TMS

Total Managed Services TES & Microsoft Dynamics Business Central

Total Enterprise Solutions are a Microsoft Gold Partner.

TES empowers your staff with a new range of capabilities contributing to your digital transformation strategy.

TES software transformation can deliver many benefits including;

managed services

Once we have helped you transform areas of your system and with the peace of mind of our support service, which is reactive to any issues that may occur.

The final piece of the puzzle that TES offer clients is a proactive set of managed services.

TES aims to ensure you maximise your return on investment, through our Total Managed Services package. This extra layer of protection means we focus on your system, changes and anything else you need so you can focus on your organisation.

Our Managed Services provide a number of benefits including;

what you get

Want to know more? Contact us on enquiries@totalenterprisesolutions.co.uk or call us on 0345 257 1173

day 7

Day 7 – New, Improved, Simpler General Journaling

New, Improved, Simpler General Journaling

Creating general journals within business central has now become much simpler process for the end user. Even if you are greatly experienced or brand new to NAV the pain of seeing the below error message may be a thing of the past!

AD1

There is now the option to view/create general journals by document, elevating the need to check that all lines conform to the posting rules of document number and posting date are balanced.

AD2

The new general journal screen has now changed to give a much simpler interface giving the option to add lines per document, meaning no more checking on document number or posting date.
The new page navigate features mean you can add more documents as/if required.

blog pic 3

This new interface on the general journal page will reduce time spend validating the lines on a general journal, causing less mistakes to be made and end user time spent using this new and improved feature.

If you would like to discuss anything Microsoft Dynamics Business Central drop us an email on enquiries@totalenterprisesolutions.co.uk

or call us on 0345 257 1173

Day 6

Day 6 – How to guide – Suggest Accounts When Configuring Posting Setup – NAV 2018

Day 6 of our TES Christmas tips and tricks! We are half way through already, we hope you are learning some useful shortcuts.

Christmas is coming fast this year and everything is very festive in TES HQ. Here is your Day 6 tip!

When configuring new Posting Setup within Dynamics NAV 2018, a new smart algorithm has been added into the application. The algorithm will analyse the existing posting setup and suggest the General Ledger Accounts it believes you should be using, by checking similar posting setup where possible. If you do not agree with the suggested accounts, you can overwrite the suggestion manually.

A1

The Suggest Accounts function can be used on Posting Setup such as:

  • VAT Posting Setup
  • General Posting Setup

NAV2018 – Image Analyser

Dynamics NAV 2018 now includes an Image Analytics extension, known as the Image Analyser. This extension analysis an image and builds a set of characteristics for the image, based on the results of the analysis.

The Image Analyser within Dynamics NAV 2018 can analyse all elements of an image. For example, analysing elements within a Contacts Image, to define attributes such as the following:

  • Gender
  • Age

Alternatively, if analysing an image of an object, then the following example elements could be identified:

  • Item Type
  • Colour

Examples of the image analyser can be seen below.

When importing images into a Contact for example, the Image Analyser will read the elements of the image and then create Profile Questionnaire Answers according to the image analysis results.

A2

When importing an image to an Item, this image analyser will then analyse the elements and create the results of the analysis as Item Attributes.

The Image Analyzer Attributes page displays the detected attributes, the confidence level of the attribute that has been analysed, and other details about the attribute. Use the Action to perform options to specify what to do with the attribute.

A3

Please note, the image analyser has a set of requirements for images, which can be found below:

  • Image formats: JPEG, PNG, GIF, BMP
  • Maximum file size: Less than 4 MB
  • Image dimensions: Greater than 50 x 50 pixels

Additionally, it is worth nothing the number of analysing tasks you can do in a given period is capped and based on your agreement to use the functionality.

If you would like to discuss anything Microsoft Dynamics Business Central drop us an email on enquiries@totalenterprisesolutions.co.uk

or call us on 0345 257 1173

directions download

Directions EMEA 2018 with TES!

Directions EMEA 2018 did not disappoint. Some of our team went along to find out all of the latest exciting updates coming for Microsoft Dynamics NAV, and the newly released Microsoft Dynamics Business Central. If you’re coming to the TES 2018 customer day you will hear about all of the innovative features, and benefits of Business Central.

IMG_2192 (002)

The Microsoft Dynamics NAV we know and love has had it’s annual upgrade, and enhancements to ensure it remains a market leading product. Equipping it’s users with the latest technology.

The platform has been evolving for over a decade and has stood the test of time with TES and customers alike. Millions of people every year adopt NAV, and Business Central will continue to be reliable, forward thinking and… central to your business!paul at directions

TES had one of the largest attendees  to the event to ensure we covered all angles with the latest release. The management team was spread across the business covering strategic, technical, operational and sales.

Lots of information came out of Directions, however, a few key points to note:

  • TES will continue to support all versions of NAV. If you would like to discuss TES becoming your partner please drop us an email enquiries@totalenterprisesolutions.co.uk
  • Microsoft Dynamics Business Central has an exciting cutting edge future and you will not be disappointed with an upgrade.
  • It offers complete integration of the Microsoft stack we all rely upon. Yes, Outlook, Office, Power Apps, etc,  all of the Microsoft stack integrates with Business Central seamlessly.
  • During the conference it was announced by HMRC, Microsoft are accredited for making tax digital
  • In the new release of NAV, Business Central we are seeing the first applications of Machine Learning and AI providing business insights!

In recognition of TES’s recent progress and achievements our Managing Director, Paul Faulkner was asked to take the stage in a Q&A panel.

 

PF 2

If you would like to talk to TES regarding NAV or Microsoft Dynamics Business Central drop us an email on enquiries@totalenterprisesolutions.co.uk

or call us on 0345 257 1173

Charity Torn Paper

Struggling with your Charity finance system? We can solve your problems.

If you’re struggling with your finance system in a Charity or Not For Profit organisation, it’s likely that whatever your issue, we will have seen it before. Here at Total Enterprise Solutions (TES) we are passionate about the Third Sector. We specialise in working with Not for Profit and Charity organisations, and have dedicated the past decade to streamlining these organisations and eliminating many of the common issues faced in this sector.

Common questions:

  • How can I make my partial VAT recovery process quicker?
  • Why can’t we allocate a budget to the budget holder?
  • Can you help us despite our finance system being unsupported and outdated?
  • Can we reduce our paper and maintain easily accessible records?
  • Our accruals reporting is long and arduous, how do we streamline this without compromising quality?
  • How do we save time in our finance department?
  • Can I manage my ERP system on a mobile device ?

Whatever your issue, we can help. Total Enterprise Solutions speak the language of the Charity sector. We know your problems and have spent ten years perfecting solutions to problems just like these. Built on the market leading platform Microsoft Dynamics NAV  (also known as Business Central) we have developed a series of reports and enhancements called ‘The Not For Profit Pack’.

Over years spent working with the country’s leading charities and public sector organisations we have gained a wealth of experience. Built around Dynamics NAV, Microsoft’s on premise or in the cloud market leading ERP system, we have created a tailor-made solution to meet the needs of your specialised sector.

We appreciate the need for high quality service delivery, careful administration and the scrutiny of accounts undergone by charities. TES can deliver an innovative, easy to use system that fully integrates all of the familiar Microsoft software, enabling you to empower your staff and focus on your core mission.

Keep your donors, supporters and funds carefully managed through a finance system that provides data to insight in seconds. Income management, SORP financial reporting, budget allocation and approvals and meticulous reporting practises are streamlined and easy to produce within Microsoft Dynamics NAV coupled with Total Enterprise Solution’s Not For Profit pack.

Banner – customers

We are committed to assisting you reach your organisational goals. If you are a charity and would like to discuss how we can help , please do not hesitate to drop us an email enquiries@totalenterprisesolutions.co.uk

or give us a call on 0345 257 1173

Free software demonstrations available 

Thinking about moving to the Azure cloud

Thinking of moving to Azure? Five reasons why TES agree.

1. We can help you with migration. Azure allows users to migrate their complete solution to the cloud with ease. Saving you time, money and effort, Total Enterprise Solutions can assist you through this process. Or there is a step by step guide how to do it yourself here

2. Security is top of any organisations agenda following the implementation of the General Data Protection Act, and the continual threat of hacking or data leaks. Microsoft have a dedicated security team to ensure the highest levels of security is taking care of the Azure cloud. With the ability to back up your data in various locations around the globe, you can be sure your system is safe and secure backed up in another data center. View our infographic on the cloud here.

Microsoft are also investigating an eco-friendlier data centre in the sea. You can watch a video about this here:

3. We practice what we preach. We never store customer data, systems or our projects on hardware. It is all in the Azure cloud. This is due to its reliability. Your team can access their work any time of the day or night.

4. It’s so flexible. Buy the space you need now, and increase your requirement as you grow. If you have a sudden requirement for more space, Azure keeps track of your solution and will auto scale to ensure your requirements are always met.

For more information around Azure’s scalability click here.

5. From data to insight in seconds. Make educated decisions with your data exactly how you want to visualise it. Power BI and Azure are both tools Total Enterprise Solutions use to help you streamline, secure and run your organisation with to give you what you need when you need it.
Keep an eye on our blog to see Power BI webinars coming soon.

If you would like to discuss moving your organisation into the Azure Cloud and the benefits around this, please do not hesitate to contact us on enquiries@totalenterprisesolutions.co.uk

or call us on 0345 257 1173

Cloud storage concept. Illustration of young people using laptop for downloading app from cloud storage. Flat design of people sitting on the big cloud.

What features can you use to increase your Microsoft Dynamics NAV/365 Business Central Security?

Total Enterprise Solutions (TES) are dedicated to ensuring their processes and systems are as secure as possible. Since undertaking and achieving ISO 27001 certification, and GDPR coming into force, TES endeavour to continuously improve our systems and procedures to enhance levels of security to reduce the risk of data leaks or hacking.

It is estimated that organisations worldwide lose 5% of revenue to fraud. That’s a projected loss of £193 Billion in the UK economy -$3.5 trillion worldwide. Coupled with career criminals becoming increasingly professional, and convincing with their approaches, security is an imperative topic to all organisations.

Facebook are in the news again this week for lack of transparency and failing to protect users information. The £500,000 fine was due to the timing, the ICO said it was unable to levy the new penalties introduced by the European General Data Protection (GDPR), which caps fines at the higher level of 20 million Euros or 4% of global turnover.

Vendor Bank Account Security

TES are therefore delighted to announce the release of our Vendor Bank Account Security Module for Microsoft Dynamics NAV / 365 Business Central.

The standard Dynamics NAV / 365 Business Central security and approvals are supplemented by a simple workflow, based around the creation and modification of Vendor Bank Account Records by implementing the following business logic.

  1. All changes to Vendor Bank Account details immediately place the record into a “Blocked” state.
  2. Vendor Bank Accounts can only be unblocked by users other than the user logged as making the change.
  3. At the time of payment journal posting all Vendor Bank Accounts in the journal are checked to see if they are in a blocked state. If any Vendor Bank Accounts are in a blocked state, then it is not possible to post the journal.
  4. Vendors can be profiled as ‘Dormant’. If this setting is applied, the status of all related Vendor Bank Account Records is set to blocked.
  5. Vendors marked as ‘Dormant’ are displayed in the Vendor list view in yellow to visually indicate this.

This module therefore provides you with an additional level of security to the processes of:

  • Creating Vendor Bank Account Records
  • Managing Vendor Banks Account Records
  • Managing Vendor Records
  • Validation of Electronic Payments to Suppliers

Adding this additional layer of functional control provides you with a risk management strategy to assist in minimising the potential for fraud within your organisation.

If you would like to download the whitepapers you can do so here.

If you would like to discuss this further please do not hesitate to contact us on enquiries@totalenterprisesolutions.co.uk or 0345 257 1173

The businessman chooses the GDPR on the touch screen .General Data Protection Regulation concept may 25, 2018.

GDPR – What will the changes mean to you?

GDPR will bring the biggest change to Data Protection in twenty years.

As a Microsoft Dynamics NAV/Business Central/365 supplier we have paid close attention to this regulation, and how it is likely to affect our customers.

Internally our ISO 27001 certification give us a solid foundation as the regulation comes into force.

While no singular action will make you compliant with GDPR – it will require your organisation a whole to be mindful and action the directives. We have developed a GDPR tool to enhance our NAV system to automate some of the requirements.

At TES we try to be environmentally conscious, printed out the GDPR includes 99 articles and 173 preliminary comments. This blog aims to answer the complex question ‘what will the GDPR mean to me?’

Firstly,  change.  The GDPR will bring change, and an opportunity to commence some serious data hygiene. Bringing data hygiene to the forefront of your organisations minds will pay dividends in the long term success. With continued data leaks, hacking and the loss trust of the public with data. Now is the time to take advantage of this requirement and really clean up your data house.

>> Register for our GDPR Tool webinar here <<

Below are extracts regarding directives that our GDPR tool will support you with compliance. 

1.     Right to erasure ‘right to be forgotten’.

The data subject shall have the right to obtain from the controller the erasure of personal data concerning him or her without undue delay and you as the controller shall have to erase personal data where one of the following grounds applies:

a.     the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed;

b.     the data subject withdraws consent on which the processing is based according to point (a) of Article 6 (1), or point (a) of Article 9 (2), and where there is no other legal ground for the processing;

c.     the data subject objects to the processing pursuant to Article 21 (1) and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21 (2);

d.     the personal data have been unlawfully processed;

e.     the personal data have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject;

f.       the personal data have been collected in relation to the offer of information society services referred to in Article 8 (1)

This maybe a timely process, and you will need resource to be able to meet this requirement as it states there must not be ‘undue delay.’ You will also be required to evidence a process in which you are able to meet this requirement. Our GDPR tool will not only provide a function of anonymising it, but the framework it sits in will validate your compliance.

>> Register for our GDPR Tool webinar here <<

1.     Right to object.

The data subject shall have the right to object, on grounds relating to his or her particular situation, at any time to processing of personal data concerning him or her which is based on point (e) or (f) of Article 6 (1), including profiling based on those provisions.The controller shall no longer process the personal data unless the controller demonstrates compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defence of legal claims.

a.     Where personal data are processed for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data concerning him or her for such marketing, which includes profiling to the extent that it is related to such direct marketing.

b.     Where the data subject objects to processing for direct marketing purposes, the personal data shall no longer be processed for such purposes.

c.     At the latest at the time of the first communication with the data subject, the right referred to in paragraphs 1 and 2 shall be explicitly brought to the attention of the data subject and shall be presented clearly and separately from any other information.

d.     In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, the data subject may exercise his or her right to object by automated means using technical specifications.

e.     Where personal data are processed for scientific or historical research purposes or statistical purposes pursuant to Article 89 (1), the data subject, on grounds relating to his or her particular situation, shall have the right to object to processing of personal data concerning him or her, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

Following on from the previous directive this reinforces the GDPR and it’s ambitions of giving data control back to the individual. If they object to your organisation holding their data, direct marketing, or profiling. Our GDPR function will pull their data from your system and delete it, in turn complying with their right to object.

Another directive we feel we need to make our customers aware of:

Responsibility of the controller directive : 

1.     Taking into account the nature, scope, context and purposes of processing as well as the risks of varying likelihood and severity for the rights and freedoms of natural persons, the controller shall implement appropriate technical and organisational measures to ensure and to be able to demonstrate that processing is performed in accordance with this Regulation. 2Those measures shall be reviewed and updated where necessary.

2.     Where proportionate in relation to processing activities, the measures referred to in paragraph 1 shall include the implementation of appropriate data protection policies by the controller.

3.     Adherence to approved codes of conduct as referred to in Article 40 or approved certification mechanisms as referred to in Article 42 may be used as an element by which to demonstrate compliance with the obligations of the controller.

There are amendments in your Microsoft Dynamics NAV system to enhance your compliance with this directive. A demonstration of this will be made in our GDPR Tool Webinar. The change log will produce an audit trail which demonstrates who and when they changed their data. There are also security enhancements to safeguard your data and ensure only people who need access have it.  

>> Register for our GDPR Tool webinar here<<

Data Portability.

‘Data subjects’ can demand a copy of the data held on them (‘data portability’), ask for information to be corrected (‘right to rectification’) and also request it to be deleted (‘right to be forgotten’) our GDPR tool provides the reports and functions to do all of these jobs.

The GDPR states ‘Data protection is by design and default’. Your NAV system can be configured in a variety of manners which meets the requirements of this directive. The features include a wide range of technical measures to ensure there is a appropriate organisational measure to protect data when it is processed. Coupled with the security benefits in the cloud Microsoft Dynamics NAV, TES and our GDPR Tool is a strong and secure foundation to commence your GDPR compliance.

Our GDPR Tool will be showcased by Dr Chris Wilson on Thursday the 19th of April at 14:00 – 14:30 if you would like to register click here.