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Ignite your fundraising

Easily manage your incomings and outgoings with a system built for charities or not-for-profits.

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Complete expense management from the best charity and not-for-profit solution on the market

Expense Management is provided by Continia, one of TES’ trusted Microsoft certified 3^rd party partners. We have been partnering with Continia for over 10 years and their solutions are used by a range of charities and not-for-profits to speed up the processing of expenses, ensure accuracy and ensure that members of staff and volunteers are reimbursed in a timely manner.

Speed up the expenses process

Let TES help you with your expenses

At TES, we are familiar with the struggle of getting a handle on receipts after your staff or volunteers have been traveling and incurring expenses on your behalf. We often find that charities and not-for-profit organisations are still using paper-based processes or disparate solutions which don’t integrate with your finance system and are causing manual errors. We also recognise how much time everyone at the organisation spends claiming for expenses, approving them, recording in your finance system, and reimbursing.

Continia Expense Management is a solution that lets you streamline the registration and approval of travel activities by using your smartphone, a web browser and Microsoft Dynamics 365 Business Central.

It also provides the option of a topical overview of incoming expenses from credit cards directly from Microsoft Dynamics 365 Business Central. This instantly allows you to get a complete overview, along with other types of expenses, without having to use other systems.

Gain a comprehensive overview of your expenses

Expense Management is implemented and training is completed in a matter of days by our expert staff, so you can get up and running quickly and start recognising the benefits of streamlining and digitising this process. Expense Management is available from the following locations:

Google Play
App Store
Windows Store

Whether you’d like to arrange an informal chat, a free demo or discuss a potential project, our team of charity and not-for-profit digital transformation experts are always on hand. Call us on 0345 257 1173, email enquiries@totalenterprisesolutions.co.uk, or fill in our form to get in touch.

How do you want to make an impact?

TES is 100% focused on the charity and not-for-profit sector, and we understand your day-to-day struggles like no one else. Our strategy is to help you make an impact through our delivery, support and service offer.

One mission. One platform. One partner.

We process a high volume of expenses due to our volunteers and it’s time-consuming

Streamline your expense process and make it easy for users, approvers, and the finance team.

We use a separate solution for expense management which doesn’t integrate with our finance system and causes duplicate entry

Eliminate disparate systems, as Expense Management is fully integrated with Business Central.

It’s time consuming and difficult for staff to submit expenses

Give staff and volunteers the tools they need with the ability to submit expenses via an app.

We are losing volunteers because we can’t reimburse them in a timely manner

Speeding up this process and using approval rules and notifications, expenses will be approved and processed in a timely manner, enabling quick reimbursement.

Speed up your invoicing with TES’ intelligent solution.

Continia Expense Management & Document Capture

Document Capture is provided by Continia, one of TES’ trusted Microsoft certified 3rd party partners. We have been partnering with Continia for over 10 years, and their solutions are used by a range of charities and not-for-profit organisations to speed up the end-to-end purchase-to-pay process as it scans, extracts OCR (Optical Character Recognition) data, registers, posts, and archives purchase invoices with full-text search capability.

PDF files are automatically downloaded from pre-defined e-mail addresses and processed using award-winning OCR technology, with no user involvement at all. Paper documents are scanned using a desktop or network scanner and follow the same flow as PDF files.
Eliminate tedious and repetitive manual data entry with Document Capture’s intelligent OCR. The software reduces errors and saves you time by recognising text and placing it in the correct fields in your Business Central application.

Take control of your documents with Document Capture

Faster delivery, higher efficiency

The charities and not-for-profits that we partner with will typically have a number of budget holders and managers who are responsible for the approval of purchase orders and/or purchase invoices. It can often be confusing who to send documents to, based on rules such as the document value and the cost-centre – perhaps two signatures are required. How does this process currently work for you? Are you emailing these documents around your organisation manually, or is this still a paper-based process?

Document Capture can be implemented alongside the TES Document Approvals app, and alleviates these concerns by providing an end-to-end solution which allows for complex and hierarchical approval rules and routes to be configured. This ensures that your purchase orders and purchase invoices are approved by the correct budget holder in a timely manner, avoiding bottlenecks and making processes smoother.

Let TES help make your processes smoother

How do you want to make an impact?

We want to automate sending documents

Ensure your documents reach the right people at all times, as it is automated through Document Capture.

We don’t want to miss deadlines

By avoiding bottlenecks with email notifications and mobile app approvals, you will stay on top of your approvals.

Automated invoices would help greatly

Automate the creation of purchase invoices with Document Capture and OCR.

We want to eliminate manual errors

Using technology that learns, this reduces the chance of inputting manual errors.

Trusted by

We’ve been working with charities and not-for-profits for 20 years. See below for a selection of our third sector partners.

It’s the people that make the difference

You can trust TES to get your organisation where it needs to be. Imagine how good you’d be at something if you’d done it every day for 20 years.

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The importance of partnering with a Cyber Essentials Plus accredited provider for charities

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May 2023

Tech for Social Impact: empower every non-profit with Microsoft technology to accelerate social impact

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Microsoft Solutions Partner: how does this help my charity?

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April 2023

What is ISO 9001, and why should charities partner with an accredited organisation?

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More Resources

The first choice for the UK’s leading charities

TES is proud of the fantastic feedback that we get on a day-to-day basis from our charity and not-for-profit partners.

Read our Case Studies

TES are a trusted partner – I’ve worked with our CSM for about 23 years now! TES do as they say, and they deliver.

Ian Knight

CIO

PP Control & Automation

Thank you for the interesting permissions and security webinar. It was good to have all the information in one place and has given me a few things to think about.

Ali Stellings

Financial Controller

Barts Charity

TES delivers best-in-class processes for your healthcare organisation

We recently have had a change of staff in our finance team and TES’ Managed Services and consultancy teams have made a real difference. They were very responsive and ensured that new staff were very quickly brought up to speed with the knowledge they needed to use our system. We can breathe again!

Atsushi Tanaka

Amano Enzyme Europe Ltd

Really informative and great to be in the room with other users.

TES4Charities

Seeing how all the systems interconnect sparked ideas for transforming our system.

TES4Charities

Lots of high value content efficiently condensed. Good options for breakouts. Well run.

TES4Charities

For someone starting or thinking of working with TES, it gives a good overview of what will come, for those already with TES, it inspires ideas.

TES4Charities

The event was very helpful and informative. The TES staff were knowledgeable and friendly.

TES4Charities

Overall, it was a great event with relevant and interesting material. Also a fantastic networking space.

TES4Charities

I found the afternoon workshops really helpful. My understanding of the one platform has increased. From listening to others I was also made more aware of how much we are trying to do in one go.

TES4Charities

Let’s work together.

With TES at your side, we can deliver a digital transformation that works for your charity or not-for-profit. No one knows the third sector like TES!

TES will get you there.

For more information

Start your digital transformation process with TES today.

Whether you’d like to arrange an informal chat, a free demo or discuss a potential project, our team of charity and not-for-profit digital transformation experts are always on hand.