The Commission for the National Assembly serves the National Assembly for Wales to help facilitate its long-term success as a strong, accessible, inclusive and forward looking democratic institution and legislature that delivers effectively for the people of Wales.
They needed an expenses solution integrated to their existing Dynamics NAV system, so as to ensure that the Members remain inline within the regulations set by The Remuneration Board. The driver for change was new rules that came into force to control how its Members can use funds available to them.
Understanding that this would not be an off-the-shelf system, The Commission for the National Assembly had to go through the full tender process. They knew what they wanted the system to do, but didn’t know how to go about it. Having been a customer of ours for some time, we already had an understanding of their business needs and were able to work with the team there to provide additional knowledge before they made their choice to award the three-year contract to us.
The legacy solution could not meet the requirements of the new rules, so a bespoke solution needed to be written to enable them to manage, change and create reports and ensure fail-safes, which reported on remaining budgets in real-time when claims are made. Alongside this, as a public body, they also needed to be able to publish all of the information publicly on demand.
Once the solution was built, working within Microsoft Dynamics NAV means that all of the data is held together, whilst also being where the claims are created. Budgets can now be reviewed across the board for sales and expenses within Dynamics NAV, and the live information can be constantly monitored. The module is also future-proof, allowing for budget reviews and future calculations with exact costs not just hypothetical ones. Finally, with the bespoke salary-point calculator and new staffing module, they can gain new insights by interrogating Dynamics NAV further.
“When we had the developer going through the system with us directly, we made more progress in three or four days than throughout the whole journey. Having someone available, on hand and there for you was priceless. Thanks to TES, we’ve been able to apply the rules given to us by TRB.”
Dean Beard - Members' Business Support Manager